Affiliate email notifications

Affiliate Email Notifications are emails sent to your affiliates to keep them informed about their account status, sales activity, and payouts.

These emails help affiliates:

• Know when they are approved

• Track sales and commissions

• Get notified when they are paid

• Access their affiliate portal

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✅ How Affiliate Email Notifications Work

1. An action happens in your affiliate program (for example: affiliate approved, new sale, payout completed)

2. Jaka automatically sends an email to the affiliate

3. The email content is based on the template you set in Notifications

You can turn emails on/off and edit the content at any time.

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⚙️ Where to Manage Affiliate Emails

Go to the app > click Notifications on the left menu > click Affiliate tab

Here you can:

• Choose which affiliate emails are sent

• Edit email subject and content

• Use variables to insert dynamic data (name, link, commission, etc.)

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✉️ Affiliate Email Types

Below are the most common affiliate emails and their triggers.

Account & Access Emails

• Approved (Welcome email) → Sent when an affiliate is approved

• Pending approval → Sent when an affiliate signs up and is waiting for review

• Denied → Sent when an application is rejected

• Forgot password → Sent when an affiliate requests a password reset

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Sales & Commission Emails

• New conversion → Sent when an order is tracked via the affiliate link

• Approved conversion → Sent when a sale is approved by the admin

• Denied conversion → Sent when a sale is rejected

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Payout Emails

• Commission payout → Sent when the admin marks a payout as paid

📌 Important:

Jaka does not pay affiliates automatically. Admins review payouts and confirm payments manually.

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✏️ Edit Affiliate Email Templates

To edit an affiliate email:

1. Go to Notifications in the app > click Affiliate

2. Select the email type (for example: Approved – Welcome email)

3. Update:

   • Subject

   • Email content

4. Save your changes

💡 Tip: Keep emails short and friendly. Affiliates care most about:

• Their referral link

• Their discount code

• How to log in

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🧩 Available Email Variables (Dynamic Content)

You can insert variables to personalize emails automatically.

Common examples:

• {{ affiliate.name }}

• {{ affiliate.refLink }}

• {{ affiliate.discountCode }}

• {{ portal.login }}

These values are filled automatically when the email is sent.