Admin email notifications

Admin Email Notifications are emails sent to you (the store owner or admin team) to keep you informed about important affiliate activity.

These emails help you:

• Know when new affiliates sign up

• Track new sales and conversions

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✅ How Admin Email Notifications Work

1. An affiliate action happens (for example: new affiliate signup or new conversion)

2. Jaka triggers an admin notification email

3. The email is sent to the admin email addresses you set

You can choose which emails to receive and who receives them.

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⚙️ Where to Manage Admin Emails

Go to:

Go to the app > click Notifications on the left menu > click Merchant tab

Here you can:

• Set admin email recipients

• Choose which events send emails

• Edit email subject and content

• Select the email provider

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⚙️ Step 1: Set Admin Email Recipients

In the Admin emails field:

• Enter one or more email addresses

• Separate multiple emails with commas

Example:

[email protected], [email protected]

📌 All listed emails will receive admin notifications.

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⚙️ Step 2: Choose When to Send Admin Emails

Under Send notification to merchant when, select the events you want emails for.

Available Admin Triggers

• ✅ New affiliate registration → When a new affiliate applies or signs up

• ✅ New conversion → When an affiliate generates a new order

You can enable one or both depending on how closely you want to monitor activity.

📌 Changes are saved automatically.

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⚙️ Step 3: Edit Admin Email Content

On the right side of the screen, you can customize the email.

You can edit:

• Email subject

• Email content (body)

Example subject:

Your affiliate made new conversion

Example content:

Your affiliate made new conversion with order number: {{ order.number }}.
You can also see details by going to Shopify Apps > Affiliate marketing > Sales.

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⚙️ Step 4: Use Email Variables

You can insert dynamic variables to show real data in emails.

Common Variables Used in Admin Emails

Shop

• {{ shop.name }}

• {{ shop.domain }}

• {{ year }}

Affiliate

• {{ affiliate.name }}

• {{ affiliate.email }}

• {{ affiliate.refLink }}

• {{ affiliate.discountCode }}

Order

• {{ order.number }}

📌 Variables are replaced automatically when the email is sent.

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⚙️ Step 5: Choose Email Provider

In the Provider section:

• Select your email service provider (optional)

• Default option: Tipo email

📌 Make sure the provider is set correctly so emails are delivered successfully.

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Example: New Conversion Email Flow

1. An affiliate makes a sale

2. A new conversion is recorded

3. Jaka sends an email to admin emails

4. Email includes:

   • Order number

   • Shop name

   • Link to check sales in the app

📌 This helps you react quickly to affiliate performance.

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