> For the complete documentation index, see [llms.txt](https://docs.jaka.app/shopify/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.jaka.app/shopify/affiliate-email-notifications/admin-email-notifications.md).

# Admin email notifications

Admin Email Notifications are emails sent **to you (the store owner or admin team)** to keep you informed about important affiliate activity.

These emails help you:

* Know when new affiliates sign up
* Track new sales and conversions

***

### ✅ How Admin Email Notifications Work

1. An affiliate action happens\
   (for example: new affiliate signup or new conversion)
2. Jaka triggers an admin notification email
3. The email is sent to the admin email addresses you set

>  You can choose which emails to receive and who receives them.

***

### ⚙️ Where to Manage Admin Emails

Go to:

Go to the app > click **Notifications** on the left menu > click **Merchant** tab

Here you can:

* Set admin email recipients
* Choose which events send emails
* Edit email subject and content
* Select the email provider

<figure><img src="/files/obIVkSI1sIqSRWsrHTPI" alt=""><figcaption></figcaption></figure>

***

### ⚙️ Step 1: Set Admin Email Recipients

In the **Admin emails** field:

* Enter one or more email addresses
* Separate multiple emails with commas

Example:

```
jaka@gmail.com, jaka2@gmail.com
```

📌 All listed emails will receive admin notifications.

<figure><img src="/files/1THcNitDThM15mop7Y3E" alt=""><figcaption></figcaption></figure>

***

### ⚙️ Step 2: Choose When to Send Admin Emails

Under **Send notification to merchant when**, select the events you want emails for.

#### Available Admin Triggers

* ✅ **New affiliate registration**\
  → When a new affiliate applies or signs up
* ✅ **New conversion**\
  → When an affiliate generates a new order

You can enable one or both depending on how closely you want to monitor activity.

📌 Changes are saved automatically.

***

### ⚙️ Step 3: Edit Admin Email Content

On the right side of the screen, you can customize the email.

#### You can edit:

* **Email subject**
* **Email content (body)**

Example subject:

```
Your affiliate made new conversion
```

Example content:

```
Your affiliate made new conversion with order number: {{ order.number }}.
You can also see details by going to Shopify Apps > Affiliate marketing > Sales.
```

<figure><img src="/files/ylSDyAblVgB9hxTj1prP" alt=""><figcaption></figcaption></figure>

***

### ⚙️ Step 4: Use Email Variables

You can insert **dynamic variables** to show real data in emails.

#### Common Variables Used in Admin Emails

**Shop**

* `{{ shop.name }}`
* `{{ shop.domain }}`
* `{{ year }}`

**Affiliate**

* `{{ affiliate.name }}`
* `{{ affiliate.email }}`
* `{{ affiliate.refLink }}`
* `{{ affiliate.discountCode }}`

**Order**

* `{{ order.number }}`

📌 Variables are replaced automatically when the email is sent.

***

### ⚙️ Step 5: Choose Email Provider

In the **Provider** section:

* Select your email service provider  (optional)&#x20;
* Default option: **Tipo email**

📌 Make sure the provider is set correctly so emails are delivered successfully.

***

### Example: New Conversion Email Flow

1. An affiliate makes a sale
2. A new conversion is recorded
3. Jaka sends an email to admin emails
4. Email includes:
   * Order number
   * Shop name
   * Link to check sales in the app

📌 This helps you react quickly to affiliate performance.

***